Converting product information, such as label details, into a standardised GS1 product sheet in My Product Manager can be challenging. It takes time and requires specific knowledge—something you may not always have or be able to prioritise.
That’s why we provide My Data Capture, a service where we assist you in correctly registering and sharing product information.
What is My Data Capture?
With GS1 My Data Capture, your product information is accurately captured from the start. Our experts take care of:
✔️ Precisely capturing the product details from your label using AI (Artificial Intelligence).
✔️ Ensuring the information is correctly entered into My Product Manager.
✔️ Enabling the seamless sharing of product information with your business partners, including retailers, online marketplaces, apps, and consumers
A positive influence on the mandatory audit programme
GS1 conducts random audits on the product information of pre-packaged food items in My Product Manager as part of the (mandatory) audit programme. This ensures that all products registered through My Data Capture achieve a 100% data quality score in the audit programme.
However, please note that any changes you make to the product information after the initial registration could result in a request to participate in the audit programme. To understand the potential impact, contact your GS1 expert for further guidance.
How does My Data Capture work?
Apply for My Data Capture
Interested? Simply fill out the application form, and we will get in touch with you to assist further.
Upload artwork
Upload your product artwork via My Data Capture. We will ensure all label details are accurately entered into My Product Manager.
Validate and enrich your data
Once we’ve filled in all the necessary information, you can complete your product details in My Product Manager and get ready to publish!
What information will be entered?
Label information such as:
✔️ label information - minimum the mandatory info that is on the packaging and following the FIC regulation,
✔️ ingredients, nutrients, allergens,
✔️ contact details, recognised logos,
✔️ net weight, drained weight,
✔️ claims, legal name, etc.
Logistical information such as:
✔️ dimensions & weight,
✔️ pallet information.
What information will not be entered?
All other data such as:
❌ marketing information (e.g. photos),
❌ any other optional fields.
Would you like to outsource this as well?
Reach out to one of our partners or contact us to discuss the possibilities.
Hendrik Geuns, Manager Data Management Alken-Maes N.V.
"The automated Data Capture by OCR will create a few advantages for us being a Data Provider. It will not only save time in gathering and completing the mandatory data, but it will also prevent typos and other errors, which will result in data quality improvement as from the source.
Happy to have participated in the pilot. This gave us the opportunity to do a general screening of the whole process in My Product Manager and to propose some optimizations.
Last but not least, many credits to the accessible and highly communicative project lead.
Linas Deveika, regio- en exportmanager van OMG Bubble Tea
"The concept of My Product Manager is brilliant, but we didn’t want to waste time learning it ourselves. By collaborating with professionals, we were able to focus on our own growth."
With the support of GS1 Belgium & Luxembourg, the product data was quickly and accurately made available in line with GS1 GDSN standards. "Jonathan, our contact person, was fantastic. Everything went smoothly, professionally, and efficiently."
FAQ
No, you have the freedom to choose any partner you wish to work with.
However, by managing your product data through GS1 Belgilux, you benefit from having a single point of contact for all your product data management needs.
We aim to input your product data within 5 working days. Please note, this timeframe may vary depending on the number of GTINs submitted at once.
To get started, simply request access to My Data Capture by completing this application form. Once you’ve submitted the form, you can upload your artwork, and we’ll take care of the rest!
For capturing label information, the cost per GTIN is:
- 39 € (excl. VAT) for GS1 Belgilux members.
- 44 € (excl. VAT) for non-members.
This includes label information in the three official national languages, in case these are mentioned on the label.
For capturing logistical information, the cost per GTIN is:
- 16 € (excl. VAT) for GS1 Belgilux members.
- 20 € (excl. VAT) for non-members.
If you have specific requirements for uploading your data, feel free to contact us through our contact form, and we’ll provide a tailored quote to suit your needs.
My Data Capture is intended for suppliers and retailers involved in pre-packaged food products, cosmetics, cleaning products, and pet food.
If you have a unique need for recording your product information, don’t hesitate to get in touch, and we’ll work together to find a suitable solution.
There are two options for GTINs that were already entered into My Product Manager before starting data capture:
- You can have these immediately captured via My Data Capture
↦ This guarantees a 100% data quality score for your product data. - You can opt not to capture them (immediately) via My Data Capture
↦ These GTINs will still undergo the usual audit process as per audit principles.
In other words, during the transition phase, you may have a combination of GTINs being audited and GTINs being captured through My Data Capture. To avoid this, you can opt to capture your full product range right from the start, either all at once or in consecutive phases.
Data will be captured in Dutch and French.
If German is also present on the packaging for the Belgian or Luxembourg target market, it will be captured in line with the language requirements in My Product Manager for these markets.
For the fields 'product description', 'short description', and 'functional name', which require four languages in My Product Manager, both English and German will always be captured.
Other languages (including English and German for non-description fields or if not present on the packaging) are not included in the standard My Data Capture offering.
However, if you have additional language needs, please feel free to contact us. We’ll be happy to discuss how we can support you.
- Using the digital product images and/or artwork, Artificial Intelligence (AI) generates an initial dataset for the GS1 team.
- The dataset is reviewed (and corrected/enriched where necessary) by our GS1 experts.
- The captured data is then made available in My Product Manager in the appropriate attributes.
- Finally, you’ll receive a notification when you can complete any mandatory (or optional) data before making the product files available to data recipients.
Important: The release and publication of data remain the responsibility of the supplier. Ensuring the necessary data quality is always the supplier’s responsibility.
Please get in touch with us for mapping the (product) attributes between the technical product sheet and My Product Manager (e.g., at the packaging level). We’ll work with you to create a custom plan for your products.
For logistics services such as physically measuring and weighing products, you can reach out to one of our partners.